Privacy Policy
1. Introduction
1.1 Who we are
Scopey Onsite is a product developed by Scopey Limited ("Scopey", "we", "our", or "us"), designed to capture and manage scope, variations, and site activity using WhatsApp as a communication interface. This Privacy Policy outlines how we handle your Personal Data when using Scopey Onsite, in accordance with the General Data Protection Regulation (GDPR) and other applicable data protection laws.
2. Your Data Controller
Scopey Limited is the data controller for Scopey Onsite.
Contact:Email: jenna@scopeyonsite.comYou have the right to make a complaint to your local data protection authority, but we encourage you to contact us first so we can address your concerns directly.
3. What Personal Data We Collect
Scopey Onsite processes the following categories of Personal Data:
Identity Data: Name or initials attached to WhatsApp messages
Communication Data: Audio notes, text messages, images, and documents sent to the Scopey Onsite WhatsApp number
Device Metadata: Timestamps and message IDs from WhatsApp
Project Reference Info: Project names, room numbers, activity descriptions
We do not collect Special Category Data (e.g. health or ethnicity) or location data unless explicitly provided by the user.
4. How We Collect Data
We collect data when:
Users send messages to the Scopey Onsite WhatsApp number
Information is submitted via optional web interfaces or integrations
Authorised users forward relevant content
Only messages sent intentionally to Scopey Onsite are processed.
5. Legal Basis for Processing
We process Personal Data under these lawful bases:
Contractual Obligation: To deliver services your organisation has agreed to
Legitimate Interest: To improve site operations and track updates
Consent: Where you choose to engage with Scopey Onsite features
Legal Compliance: If required by applicable law
6. Use of WhatsApp
WhatsApp serves as the input method for Scopey Onsite. While WhatsApp uses end-to-end encryption, data received by Scopey Onsite is securely processed and stored on our infrastructure.
We do not access your contacts or private chats
We do not send data back to WhatsAppOnly intentional communications to Scopey Onsite are collected
7. How We Use Your Data
Data is used to:
Record variations, issues, and progress
Generate structured site reports
Track follow-ups, quality checks, and site delays
Improve accuracy of project records and reduce admin load
We do not use your data for advertising or sell it to third parties.
8. Data Retention
Data is retained only as long as needed to fulfil its purpose or meet legal requirements. You may request data deletion at any time, subject to contractual or legal limitations.
9. Data Security
We use secure, encrypted cloud infrastructure and strict access controls. Only authorised staff have access to your data.While WhatsApp provides secure transport, we recommend users avoid including sensitive financial or health data in messages.
10. Your Rights
Under GDPR, you have rights to:
Access your data
Correct inaccurate data
Request deletion
Object to or restrict processing
Withdraw consent
Request data portability
To exercise these rights, email
jenna@scopeyonsite.com.
11. Sharing With Third Parties
Your Personal Data may be shared:
With authorised users inside your organisation
As part of legal or regulatory compliance
If Scopey is acquired or undergoes a restructure (with protections in place)
We do not share data with third parties for marketing.
12. International Transfers
13. Updates to This Policy
This Privacy Policy may be updated. We'll notify account holders of significant changes. Continued use of Scopey Onsite means you accept the current policy.
14. Contact
